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HKUST Electronic Theses Database: E-thesis Submission


Thesis Submission:

The Library collects all HKUST theses and dissertations in both print and electronic format. You are required to submit a PDF copy of the approved version of your theses. The electronic version must be an exact copy of the print version. The PDF copy will be loaded into the HKUST Electronic Theses database and the HKUST Institutional Repository. Doctoral dissertation will also be submitted for indexing and publishing to the ProQuest Dissertations and Theses database.

Be sure to follow the HKUST Guidelines on Thesis Preparation.

Thesis Submission Requirements


Make sure you submit:

  • hard copies of your approved thesis to ARRO via your department
  • soft copy of your approved thesis (PDF) to Library [for the HKUST Electronic Theses Database & HKUST Institutional Repository]

Submission Procedures:

  1. Fill out the Electronic Thesis Submission Form. You will receive a confirmation via email.
  2. For the protection of intellectual property, you are required to sign the Electronic Thesis Access Agreement.
  3. Submit to your department:
    • a printout of the submission confirmation email
    • the signed Electronic Thesis Agreement Form
    • two printed copies of your approved thesis (that are identical to the PDF version)
    • PhD students also submit the ProQuest/UMI Dissertation Publishing Agreement Form

The two pages with your signature and your thesis advisor’s signature are NOT required for electronic submission. They will be inserted into the PDF by library staff at a later stage.

Double Check!

E-thesis PDF File Checking and Printing Service:

This simple application will double check your thesis for simple errors that require your attention before submission. It can catch even the smallest error that will prevent full submission (e.g., slight margin errors or excessive blank spaces)

Download application from PTC

  • Username: e_thesis_app
  • Password: pgso2015

For additional assistance and troubleshooting, refer to Creating PDF files for E-thesis Submission Guide Section F.

Direct inquiries to Mr. Joe Wong (

Creating a PDF Document

  • HKUST Library provides utilities for file conversion and PDF creation at the Information Commons (G/F) and the Learning Commons (LG1).
  • You may use computers at the IC/LC to create PDF files from most applications. DO NOT make a PDF file by scanning the paper copy of your thesis; the resulting file will be very big and difficult to index.
  • DO NOT lock the PDF file because staff need insert the signature page.
  • If you have any questions on creating a PDF file, take a look at PDF Creation Guide for E-theses or ask at the Information Commons Help Desk for assistance.

Get Assistance

Thesis Guidance

Technical Assistance:

Information Commons (IC) Help Desk

Additional Contact Details

   WhatsApp (9701-1055)
   Phone (2358-6760)

  Contact Subject Librarians

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